Privacy Policy

Introduction

This Privacy Notice explains in detail the types of personal data we may collect about you when you interact with us. It also explains how we’ll store and handle that data, and keep it safe. We know that there’s a lot of information here, but we want you to be fully informed about your rights, and how we use your data. We hope the following sections will answer any questions you have but if not, please do get in touch with us.

 

Numberfit Limited is the data controller of any personal data collected from you when you on this website and for the purpose of delivering our services to you,

 

 

What is Numberfit?

Numberfit Limited provides maths and science support for 3-18 year olds, combining learning with sport, story, music and fun to create enjoyable learning experiences for all students.

 

For simplicity throughout this notice, ‘Numberfit’, ‘we’ and ‘us’ means Numberfit Limited, our staff and our volunteers.

 

 

Explaining the legal bases we rely on

The law on data protection sets out a number of different reasons for which a company may collect and process your personal data, including:

 

Consent

In specific situations, we can collect and process your data with your consent. For example, when you tick a box to receive email newsletters.

 

Contractual obligations

In certain circumstances, we need your personal data to comply with our contractual obligations.

For example, if you purchase products from us we will use your personal data to send those items to you.

 

Legal compliance

For example, if we are obliged to disclose personal data by law, or if the disclosure is necessary for purposes of national security, taxation and criminal investigation or to safeguard children.

 

Legitimate interest

In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and which does not materially impact your rights, freedom or interests. We have conducted a legitimate interests assessment to ensure that your rights, freedom or interests are not materially impacted.

 

When do we collect your personal data?

 

– When you visit our website 

 

– When you contact us and provide us with personal data (via email, website, paper documents or telephone)

 

– When you engage with us on social media

 

– When your child takes part in our activity their image may be recorded

 

When you contact us by any means with queries, complaints etc

 

– When you enter prize draws or competitions

 

What sort of personal data do we collect?

 

– Name, address and contact details of guardian/parent and their children

 

– Images from our education visits

 

– Details of your visits to our website

 

– Information gathered by the use of cookies in your web browser

 

– Payment card information

 

– Certain categories of personal data have additional protection under the GDPR. The categories include information about your health, racial or ethnic origin. Numberfit processes special category data where this is provided by you during the course of correspondence with us to inform us of any assistance requirements or tailoring of the services.

 

How and why do we use your personal data?

We use your personal data to deliver services to educators, you and your child.  We want to give you and your child the best possible learning experience. 

 

If you wish to change how we use your data, you’ll find details in the ‘What are my rights?’ section below.

 

Ways in which we use your personal data are:

– To provide education settings with our services

 

– To provide tutoring for your child or your students directly, via government or in an education setting

 

– To process any orders that you make by using our websites

 

– To respond to your queries 

 

– To protect our business and your account from fraud and other illegal activities. We may also use personal data to safeguard children

 

– To administer any of our prize draws or competitions which you enter, based on your consent given at the time of entering

 

– To develop, test and improve the systems, services and products we provide to you. We’ll do this on the basis of our legitimate business interests

 

– To market our services and products

 

– To comply with our contractual or legal obligations to share data with law enforcement

 

How do we protect your personal data?

We know how much data security matters to all our clients.  Any personal data you provide to us is stored securely and confidentially and is processed in accordance with applicable legislation and this Privacy Notice. We take appropriate technical and organisational measures to protect this data against unauthorised or unlawful processing.

 

How long will we keep your personal data?

Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected.

 

In some circumstances, such as to meet our legal or regulatory obligations, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions, we may hold on to your personal data after we’ve finished providing services to you, or for longer than our general retention policy.

 

Who do we share your personal data with?

We sometimes share your personal data with trusted third parties.  We work closely with them to ensure that your privacy is respected and protected at all times.

 

Examples of the kind of third parties we work with are:

– IT companies who support our website and other business systems

 

– Operational companies such as delivery couriers

 

– The police, other law enforcement, regulatory or Government bodies

 

– Educators and educations settings such as schools and nurseries 

We do not share your data with third parties for their own purposes.

 

Where your personal data may be processed?

Sometimes we will need to share your personal data with third-party data processors and parties outside the European Economic Area (EEA).

 

Any transfer of your personal data will follow applicable laws and we will treat the information under the guiding principles of this Privacy Notice.

 

What are my rights?

You have the right to:

 

– Be clearly informed about how we use your personal data (the right to be informed)

 

– Ask for a copy of personal data that we hold about you (the right of access)

 

– Ask us to update and amend any incorrect, out-of-date or incomplete personal data that we hold about you (the right of rectification)

 

– Request, in certain circumstances, that we delete personal data held on you (the right of erasure or to be forgotten) 

 
 

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

 

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

 

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

 

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

 

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

 

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

 

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

 

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

 

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

 

Where we send your data

Visitor comments may be checked through an automated spam detection service.